License pool item attributes

Attribute name

Description

License ID

Unique identifier of license. Show GUID displays the license pool globally unique identifier.

Name

Enter name for the license pool. This field is mandatory.

The maximum length for the field is 250 characters.

Status

License pool item statuses are explained on the following table.

License model

Choose the license model for the license pool. Available values:

• Rental: Rental contracts have an expiration date after which the right to use the software is revoked.

• Perpetual: Perpetual contracts don’t expire. Once such license is purchased, it can be used indefinitely, given that the terms of the license agreement are not violated.

Supply contract

Select the contract that this license pool is a part of. This field is optional and is shown only if contracts management is enabled at the system settings.

License agreement

Choose contract.

Licensed by

Licensed by attribute describes the licensing model of license pool.

• Named users: The software can be installed into multiple assets by the same user using just one license. Automatic allocation of licenses is supported when this attribute is selected.

• Installed instance: Each instance of software installation consumes one license. Automatic allocation of licenses is supported when this attribute is selected.

• Concurrent users: Dictates the maximum number of users that there can be using the software at the same time.

• Physical server: A license is required for each server that runs the software.

• Physical CPU: dictate that the software requires a license for each CPU where it is run, respectively.

If you, for some reason, want to change the field value after saving the form for the first time (e.g. installed instance > named users), you first have to remove the license pool bindings. To do that, go to the analyze tab of the license pool item and unallocate all allocated licenses. After that, you are able to change the value of the licensed by field.

Grants to use software

Choose the managed software item(s) that the licenses in this pool permit to use.

This field is mandatory.

The icon next to the software name indicates if the identification rules on the Managed software form are given or not.

You can select multiple software from the drop down list by holding down the Ctrl-key and clicking on the desired software.

Notice that you can choose existing or create new Managed software items also using the "Add software" task in the Tasks menu.

Description

You may enter free description of the license pool. This field is optional.

Attribute name

Description

Purchase responsible

Choose the purchase responsible person for this license pool. This field is optional.

Technical responsible

Choose the technical responsible person for this license pool. This field is optional.

License owner

Choose the license owner for this license pool. This field is optional.

Attribute name

Description

Restricted to

Restrictions are used to set constraints for the allowed use of the license pool. The use of license pool may be restricted to certain asset group, location, organisation, user, contract, or cost center. By default, no restrictions are set.

Asset-based licenses can also be restricted to a named company. Asset-based licenses are licensed by the installed instance, physical server or physical CPU.

Automatic allocation

Determines whether or not the automatic allocation of licenses is used or not (Yes/No). If automatic allocation is enabled, licenses from this pool can be automatically allocated to assets/users that meet the rules and restrictions defined.

Rule

Automatic allocation of licenses is performed by the defined rules and restrictions. Only one rule can be defined for each license pool. Basically, the rule defines the target assets/users to which the licenses should be allocated to. See the following table for detailed descriptions of the rules.

Pool priority

The pool priority is examined when multiple license pools contain licenses that grants to use the same software. Then the selection of license pool is based on the pool priority.

Manual allocations

Use this field to allocate licenses manually to users or assets that require a license from the license pool.

Allocation can be done according to the scope defined in the Restrictions field.

In the "Allocate licenses manually" popup, you can choose the users or assets to whom you are allocating the licenses from the license pool. If you want to allocate licenses to assets or users that are not managed with Miradore, leave Related CI(s) in Miradore field empty, and define the number of allocated licenses to the Allocated amount field.

Tip:

You can also create a service contract in Operations > Contracts view, assign desired users to the contract in the Operations > Users view, and then set the license pool to allocate licenses automatically using the service contract as the allocation rule.

Allocations from asset/user form enabled

Determines if assets/users can be assigned to this license pool from the asset/user form. (Yes/No)

Minimum allocation time (days)

The minimum allocation time determines the period between two allocations of the same license. The allocation time starts running on the moment when the license is allocated, and once the time is up, the license can be reallocated without quarantine time. If an attempt is made to reallocate the license before the minimum allocation time is up, the license is put in quarantine for the rest of the time to wait for the allocation.

Attribute name

Description

License transaction

License transactions are agreements made for usage of licensed product between owner organization and license vendor issuing the product license. License transactions contain the purchase and related information (e.g. amount, unit price, purchaser and validity period) for each license depending on the license model. The following license transactions can be used to track the lifecycle of a license in Miradore License Management:

• Purchase

• Maintenance

• Upgrade license

• Reassign license

• Rental period

When new licenses are acquired, create purchase or rental period transactions at the license pool form. If you purchase maintenance or upgrade to your license use the corresponding transaction operation. Furthermore, licenses can be reassigned from a license pool to another by using the reassign transactions.

Date

Displays the purchase date of transaction.

Action

Displays the type of the purchase.

Period of time

Shows the time period of validity for the license. Depends on the license model.

Count

Displays the number of purchased licenses.

Status

Shows the status of license transaction.

Unit price

This field displays the license price per unit in selected currency.

This field is visible to administrators, editors, and license administrators.

Order number

Software license purchase or invoice order number can be entered into this field.

Attribute name

Description

Attachments

You may attach files into this field. About attaching files. This field is optional.

Comments

You may add comments related to this license pool here. This field is optional.

Attribute name

Description

Licenses total

Shows the total amount of purchased licenses. The total number of purchased licenses per month can be viewed also as a graph by clicking the chart   icon on the rightmost end of the row.

Licenses quarantined

Shows the amount of licenses in quarantine. A license is put in quarantine when the minimum allocation time of the license has not expired before the license is unallocated. Quarantine ends when the minimum allocation time since previous allocation has elapsed.

Licenses available

Shows the amount of available licenses.

Licenses allocated automatically

Shows amount of automatically allocated licenses.

Licenses allocated manually

Shows amount of manually allocated licenses.